GG20 Project Charter

[Sov]

As described in Our Community-Driven Engagement Framework for OSS Rounds I am sharing here the Project Charter we have developed for GG20. Big thanks to @MathildaDV @sejalrekhan @M0nkeyFl0wer @umarkhaneth and @meglister for feedback and help!

Document Purpose

This document is the project charter for the GG20 OSS Round, spearheaded by Grant Ops in collaboration with the Ecosystem Collective and the wider Gitcoin Community. The purpose of this document is to outline the project scope, responsibilities, tasks, and timeline from inception through execution to post-project analysis and closure. This document aims to produce:

• A common understanding of the project’s objectives, scope, and expected outcomes.
• An implementation strategy that will minimize issues and maximize client satisfaction.
• A reduction in implementation and operating risk through more effective planning.

Gitcoin will present this project charter for presentation and modification and allow all stakeholders the opportunity to provide feedback on the project’s overall plan, the definition of success criteria, and further definition of granular project details (e.g., the commitment of specific resources, timelines, tasking, milestone definitions, and associated dates, etc.)

Key Contacts

Team	Name	Title	Role
Grants Lab	Sov	Manager, Grant Ops	Engagement Manager
Grants Lab	Sejal	Grant Operations Specialist	Grant Ops
Grants Lab	Meg	GM, Grants Lab	Executive Sponsor
Grants Lab	Joel	Data & Analytics	Sybil Defense
Grants Lab	Umar	Data & Analytics	Sybil Defense
EC	MathildaDV	GG Comms Lead	Comms/Marketing/Governance
EC	CoachJ	EC Co-Lead	Executive Sponsor
EC	Laura	EC Co-Lead	Executive Sponsor

Executive Summary

We are introducing updates to the Gitcoin Grants “Program Rounds” that include the following:

• Fold ETH Infrastructure Round into wider OSS Round
• OSS now runs twice annually with a matching pool of $1M
• Web3 Community & Education moves to a community governance structure

All of the details on GG20 and its proposed updates can be found in the governance post below:

Gitcoin Grants: Proposed Updates

Overview: Gitcoin is one of the longstanding players in the Ethereum ecosystem and is best known for its public goods funding program. The Gitcoin Grants Program started in 2019 and has distributed over $56M of funding to public goods that benefit Ethereum. It was one of the first and primary vehicles to test the revolutionary crowdfunding mechanism, Quadratic Funding. 19 rounds later, we’re even more passionate about the role of grants in growing the Ethereum ecosystem and ensuring its success…

Objectives

Primary Goals:

• Rounds Designed to Best Practice

  • Establish Eligibility, Review, and Appeals Framework
  • Establish a Plan for Sybil Protection
  • Define Criteria and Approach for Impact Reporting and Evaluation

• Refined Grantee Segmentation and Categories

  • Identify and Integrate legacy Eth Infra Projects starting from here
  • Build Plan for segmentation of OSS Round into discrete categories

• Drive Funding Partnerships

  • Define and Load Prospects into SimpleCRM
  • Build Engagement Plan w/Sales Lead

• Cultivate Community Participation

  • Identify opportunities for community engagement, such as hosting spaces and strengthening the peer support network by supporting fellow members in the round.
  • Develop Plan for Community Engagement

• Strengthen Supporting Infrastructure

  • Innovate the Project Review Process w/Checker
  • Bring Current Knowledge Base

Success Metrics:

Achieve Med-High on Round Maturity Matrix

Level	Funding	Traction	Brand
Low	Drawing > 50% from the matching pool	Less $$$ total user contributions than the matching pool amount	It is an unknown brand; no one knows it exists.
Medium	Drawing < 50% from the matching pool	Equal (+/- 10%) $$$ total user contributions to the matching pool amount	Established program brand.
High	Did not draw from the matching pool.	Recurring/Trustless Funding	Competitive Offering. Creating inbound leads to fund.

Diversity and Quality of Projects/Grantees:

• Number and variety of Eth Infrastructure projects successfully integrated.
• Quality and innovativeness of projects, particularly in new segments like account abstraction.

Funding Goals Achievement:

• At a minimum, $500K is reached.

OSS Growth and Development:

• Measurable contributions of funded projects to Ethereum’s ecosystem growth.
• Number of high-impact OSS projects funded and their subsequent growth.

Round Participation and Engagement:

• Increase quality applications and participants per round.
• Level of community engagement in providing feedback and suggesting innovations.

Impactful Use of Funds:

• Success stories/case studies of how the increased time and funding between rounds have led to more significant impacts.
• Positive changes in project outcomes due to enhanced focus and larger grants.

Resourcing Plan

OSS Round - Project DACI

Communications Plan

This plan integrates key project charter and DACI elements to create a communication strategy supporting project success and stakeholder engagement.

Channels:

• Internal Communications: Utilize Discord for day-to-day communication, Notion for task documentation and project management, and Google Meet for regular team meetings.
• External Communications: Email updates via the “Momma Gitcoin” Twitter channel, Gitcoin blog, and other social media channels (Farcaster, Lens) will be used to keep the community informed. The Gitcoin Grants Program Updates & Info Telegram Channel will be used for real-time engagement with the wider community, including general Q&A and support.

Comms Strategy for Grantees and Donors

• Email Communication with Grantees:
  • Email will be the primary mode of communication for the round. Schedule and send emails before, during, and after the funding round.
    • First comms start roughly a month before the round kicks off and a few weeks before applications open.
  • Maintain a weekly update cadence to set expectations for regular communications about the round.
• Communication of Key Dates and Information:
  • Communicate crucial deadlines, including application opening, early bird deadlines, and more.
  • Share essential information like access to the portal, tutorial links, marketing materials, and best practices guides. Note that the same content (with minor alterations) can be reused in multiple rounds.
  • Communicate daily RE: any necessary donor comms, including round dates, chain & bridging information, and more.
• Utilizing Telegram for Community Engagement:
  • These threads should offer support and encourage sharing best practices and ideas among grantees, fostering community and cross-pollination.
• Support and Collaboration Channels:
  • Leverage our dedicated Telegram thread to provide a platform for support. There will be a dedicated channel for OSS grantees.
  • Encourage grantees to share their experiences and insights, which can lead to mutual learning and collaboration.
  • Weekly Office Hours for further support
  • There will be an opportunity to onboard and temporarily employ community members to offer further support for GG20.
• Donor Support Channels:
  • We will direct all users to the Grants Stack Intercom Instance for support needs.

Grantee Applications/Reviews

• We will leverage Checker for Application Reviews.
• There will be an appeal process for applicants who like to request a second review.

Frequency:

• Project Team: Structured meetings and check-ins will be scheduled weekly, as needed, leading up to GG20, and then daily stand-ups for stakeholders when the round launches.

Keeping Stakeholders Informed and Involved:

• Regular Updates: Provide consistent, transparent updates on project progress, challenges, and achievements through structured meetings.
• Engagement Opportunities: Shared above in comms for grantees and donors.

Evaluation and Adjustment:

• Regularly review the effectiveness of communication strategies, making adjustments as necessary based on stakeholder feedback and project evolution.

Project Execution:

All Tasks related to the GG20 will be tracked internally using the project management systems we developed in Notion.

Budget and Resources

The budget is $1M for the OSS Round. Any additional funds taken in up to $1M from funders will offset draws against the gitcoin.eth multisig.

Conclusion

As we approach the implementation phase of the GG20 OSS Round, we wish to extend our gratitude to the entire Gitcoin community. Your active participation, insightful feedback, and support over the last 19 seasons of GG have been incredible.

Through this collaborative spirit, we can continue to drive meaningful impact across the broader OSS Ecosystem.

LFG!