RFP: GG23 Grantee Onboarding/Education Program

đź“ť Citizen Grants
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Overview
We are seeking experienced grantees within the Gitcoin ecosystem to lead our community-led onboarding program for GG23. These Onboarding Partners will be responsible for educating grantees and builders, building upon the success of the GG22 Onboarding Program.

Scope of Work
Throughout this program, Onboarding Partners are expected to educate grantees and builders on critical aspects of the Gitcoin Grants Program, including but not limited to:

  1. Quadratic Funding (QF)
  • Understanding the QF mechanism, and its role in funding rounds
  1. Retro-Funding
  • Explanation of retro-funding, why it’s being implemented, and how to navigate the platform
  1. Builder Stages
  • Helping applicants identify whether they are early-stage or mature builders
  1. GG23
  • Understanding the updates made to the Grants Program in GG23
    • The switch to Multi-Mechanism (why, how it works, etc.)
  • Understanding how to apply
    • Application process
    • Qualifications
    • Connecting to integrations (Github, etc.)
    • Obtaining an OSS license
    • The review process
  • Understanding how to find support and report bugs
  1. Technical Tools
  • Understanding Checker and Markdown
  • Utilizing Grants Stack + Live Demos
  1. Marketing & Promotion
  • Strategies to market rounds
  • How to create a compelling elevator pitch

Onboarding Partners will be responsible for hosting their sessions on Gitcoin’s Discord and other socials. Gitcoin will support the marketing and amplification of these onboarding sessions to direct grantees to these sessions.

After the program, Onboarding Partners are expected to provide an after-action report and complete a brief survey from the Gitcoin Team to assess the program’s impact.

Deliverables
Onboarding Partners should prepare and deliver the following materials:

  • Google Slide Deck
  • Live demos
  • Video tutorials
  • Blog posts & guides
  • Office Hours
  • Visual replays of workshops for Gitcoin to use across social media

It is up to those proposing to outline what the program will look like, and clearly include the “Scope of Work” and the “Deliverables List”.

Selection Criteria
We will be selecting one (1) proposal from within the Gitcoin ecosystem. Applicants should:

  • Be a group of experienced grantees who have participated in at least three (3) grants rounds.
  • Have experience with Gitcoin’s product suite, and be comfortable onboarding others to the product suite.
  • Be available for 1-2 hours per day to successfully onboard and educate GG23 grantees and builders throughout the program timeline. We will amplify efforts and direct grantees to this program.

Selected Onboarding Partners will host live demos, AMA sessions, and other spaces in line with the defined scope of work. Additionally, the selected Onboarding Partners will be considered for upcoming community engagement initiatives.

At the close of the submission period, the RFP Manager(s) will select a proposal according to the criteria. If there are any adjustments in the criteria, the adjustments will be published. The onboarding program should remain in the scope of work set out above. If you think that going beyond the scope of work will benefit the program, please reach out to the RFP Manager(s) to confirm.

Timeline

  • Submissions Open: Now until February 14, 2025
  • Selection Announcement: By February 19, 2025
  • Material Preparation: February 19 - March 10, 2025
    • Selected grantees will be added to a Telegram chat or designated Discord channel for communication with the Gitcoin Team
  • GG23 Grantee Onboarding Period: March 10 - March 27, 2025

RFP Managers
Dae and Kyle J

Budget
18,000 GTC

Funding & Commitment
The selected grantees will commence the Onboarding Program between March 10 - March 27th. In preparation, Onboarding Partners should develop an education and onboarding plan for grantees once their participation has been confirmed.

This program will be funded through the Citizen Grants Program budget.Compensation will be dispersed upon the completion of the Onboarding/Education Program.

Evaluation and Lessons Learned
Upon conclusion of the Onboarding/Education Program, we will provide a retrospective with feedback from the grantees, an after action report, and responses from the RFP manager(s).

How to Apply
Upload your proposal as a reply to this post. Please make sure to include all the relevant details of the onboarding program, including who will be on the team. Proof of 3 GG round participation required.

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The Deadline has been extended. Submissions now close February 21st.
Selection announcement will happen by February 26th.

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UPDATE: The budget has been raised to 20,000 GTC.

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will the Onboarding partners will also be able to participate in the grant rounds for their projects?

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yes! having experienced grantees run this program is the basis of the program and it’s common that they participate in the rounds themselves. no problem there.

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Okay then, Preparing my application!

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Team Information:
Ayush Gupta
Project : Stogram
Stogram has participated in 5 Gitcoin rounds as of now and I have extensive experience in using the Gitcoin suit and all possible tools related.
Details can be verified here : Gitcoin | Explorer
Twitter profile : x.com
Project Twitter : x.com

Aviral Gupta
Project : Plants and Pillar
Plants has Pillars has participated in 2 Gitcoin rounds as of now and Aviral has pretty good experience with Gitcoin and its relatd tools as well.
Project details an be verified here : Gitcoin | Explorer
Twitter profile : x.com

Experience :
Our team has hands-on experience with Gitcoin’s suite, including Quadratic Funding as we have participated in 7 Gitcoin rounds combined, retro-funding, integration processes as we have pretty good projects of our own (GitHub, OSS licensing), and the evolving GG23 multi-mechanism framework.

We also have hands on experience with grant applications with more than 10 successful applications including the Gitcoin applications, which’ll add to our helping capacity to other potential grantees.

We have successfully hosted multiple onboarding sessions, live demos, and AMA sessions, fostering active community involvement and knowledge-sharing. Ayush founder of Stogram has also spoken in one of recent Gitcoin’s twitter spaces.
Link to the space : x.com

About our Initial planned Program and Approach :
(this can also be counted as deliverable ) :

  • We’ll be writing Twitter thread on “How-to’s” and “What-to’s” Almost everyday explaining and guding through every possible aspects and features
  • Video/Visual guides will be posted on both Youtube and twitter, guiding the grantees on how to use the gitcoin the suite covering application process, donation process qualification required ,OSS obtaining process, using gitcoindonordata, builder, gov etc.
  • We’ll be hosting AMA’s on Twitter Spaces everyday for grantees to help them out with their issues, explaining them concepts of QF, Retro funding and guiding them on what round suits their project the best.
  • Google slide decks will also be made available to using and explaining every possible process that they’ll be going through.
  • We’ll be publishing guides and walk throughs with the Gitcoin suite on Atlassian, Medium, X articles and Gitcoin Gov if permitted, giving them at most exposure to public
  • We’ll be attending the questions of grantees that’ll be posted on Gitcoin’s TG and Discord.
  • We’ll also be going through their queries on our personal X and TG accounts.
  • Live Demos of Gitcoin’s tools will also be holded 5 necessarily, more if required.
  • A feedback form will also be circulated to improve our Program’s effeceincy and if any queries will be asked through feedback they’ll be also accounted for.
  • All the above listed materials will be shared on our personal handles as well.
  • All the GG23 Updates will also be shared in all forms of communications.
  • Separate Threads/ spaces will be hosted to explain the different funding mechanisms (QF, Retro etc.)
  • Tweets and guide will be published for grantees to identify the stage of their project. (pre-mature, mature etc.)

Our initial onboarding plan will play the above mentioned deliverables, we might add to it so that we can help grantees in all forms even if it’s not on our mentioned scope.

I hope the proposal covers every aspect required, We’re completely open to every single feedbacks to improve the proposal/Program,
If required we can also provide additional docs.

Thanks for reading.

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Overview

Let’s GROW DAO Onboarding Partners are equipped to provide comprehensive support and educational resources for Gitcoin’s Open Source Round grantees & their communities through a high-quality, community-driven support and education program.

We will focus on simplifying the onboarding process while empowering grantees and their communities to confidently navigate the Gitcoin platform and proposed changes for the GG23 OSS Program, ensuring they understand how to apply, identify their builder stage, use tools effectively, and successfully market their grant to its community members.

Scope of Work

Area of Focus Responsible
How Quadratic Funding Works KarlaGod, Donny Lewis
How Retro Funding in GG23 Works and its Implementation Wasabi, Jimi Cohen
How To Identify Their Builder Stage & Understanding the Improved GG OSS Program Wasabi, Donny Lewis
Why & How to Apply for GG23 OSS Multi-Mechanism Program Based on Builder Stage Guru Vishwas, Will T, Donny Lewis, KarlaGod, Jimi Cohen
1-1 Application Assistance & Proof-Read Review On Request via Public Calendar Booking Wasabi, Jimi Cohen, Donny Lewis
Understanding Gitcoin Checker & How to Leverage It as an OSS Program Intelligence Tool Wasabi
How to Master Markdown & Grant Proposal Structure Donny Lewis, Guru Vishwas
Using the Grants Stack / Live Demos for Builders & Community Members Will T, Jimi Cohen, Wasabi, KarlaGod
Marketing Rounds for Effective Outcomes & Higher Exposure During the Round KarlaGod, Donny Lewis
Bug Reporting; How to report issues related to Gitcoin Grants Stack via Intercom Support Wasabi

Program Deliverables

For the program deliverables, we will leverage proven content creation & marketing framework development for evergreen value; we will prioritize the creation of Pristine HD Audio & Video Materials with priority for Short-form Bite-Sized Content

Deliverable Type Description Optional
Gitcoin-Related Slide Deck Create a comprehensive slide deck covering all essential topics for grantees. Spanish Translation
Live Demos Conduct live demonstrations of the Grants Stack, Checker, and marketing techniques. Spanish Live Demos & AMAs
Video Tutorials Produce recorded tutorials covering the onboarding process and use of Gitcoin tools. Spanish Subtitles or VoiceOver
Blog Posts & Guides We will leverage proven frameworks to repurpose & amplify the content already being created in our marketing & events funnel.
Office Hours Provide regular office hours for one-on-one or small group support sessions to address specific grantee & community needs. English & Spanish Sessions
Content Library We will feed & update constantly the content created during the program into a dedicated Gitcoin-themed landing page.

Action Items Integrated with Scope of Work and Deliverables

Action Items Description
Provide support through Gitcoin Discord and Telegram Engage grantees through communication channels like Discord and Telegram for Q&A and updates.
Explore additional communication channels Offer supplementary channels beyond those outlined by Gitcoin for enhanced communication and support.
Full Scope Grantee Support Ensure dedicated daily support to assist grantees and educate them on various tools and processes.
Holistic Support and Educational Program Develop a scalable system with video tutorials, live demos, and office hours to ensure round-the-clock support.

Onboarding & Education of Web2 & Web3 OSS Builders

The plan focuses on onboarding and educating OSS builders by:

  1. Building a Database – Identifying early-stage builders using metrics from platforms like GitHub, GitLab, hackathons, and awards.
  2. Leveraging Partnerships – Using the Gitcoin Checker and OSO partnership, as well as similar grant programs from ecosystems like Arbitrum, Optimism, Metis, and Polygon for sourcing early-stage builders & cold outreach.
  3. Event Strategy – Organizing a structured series of events to guide builders from beginner to expert, ensuring continuity even if they miss an event.
  4. Targeting Web2 OSS Builders – Applying the same database-building strategy to Web2 developers and aligning events to smoothly transition them into Web3.

Program North Stars

Minimum Viable Scalable Product

  • Standardized Onboarding Framework based on learnings from GG22 Retrospective
    • The Onboarding Framework should also include the Education of the Builder’s Community to Streamline Community Support towards the Builders.
  • Pristine HD Quality on Audio & Video Materials
    • Short-form Bite-Sized Content, Maximum of 5 minutes for video.
    • Leverage Neil Patel frameworks for content marketing & creation

Maximum Valuable Product

Bull-case KPIs

  • How many web3 OSS builders were onboarded through the program
  • How many web2 OSS builders were onboarded to web3 via the Gitcoin Ecosystem
  • Events Attendance by Type of Event & Target Audience

Gitcoin Team Collabs focused on Why builders should embrace Gitcoin Programs & Tech Stack

  • This would be ideal to do in the Early or Mid-Onboarding Program to leverage its content during the rest of the program
  • Build a questions list that generates evergreen answers
  • Turn the answers into Bite-Sized Content with Storytelling Features
  • Ideally, do it in a Twitter Space or Podcast-like Format with Livestreaming

Let’s GROW Onboarding Partners for #GG23
Name Project Working Group Tentative Stewardship UTC Times Days of the Week Languages Gitcoin Rounds
Guru Vishwas RegenBuild Office Hours 07:00, 08:00, 09:00, 10:00 Monday, Tuesday, Wednesday, Thursday, Friday English GG18, GG19, GG20, GG21, GG22
Karla Nwaeke Borderless Video Tutorials, Live Demos, Office Hours 07:00 Monday, Tuesday, Friday, Thursday English GG19, GG18, GG20, GG21, GG22
Will T KFMEDIAâ„  Live Demos, Video Tutorials, Office Hours 12:00, 13:00 Monday, Tuesday, Wednesday, Thursday, Friday English GG18, GG19, GG20
Jimi Cohen Treegens Live Demos, Branding & Storytelling, Builder Outreach 23:00, 00:00, 02:00, 03:00, 04:00 Monday, Tuesday, Wednesday, Thursday, Friday English GG17, GG16, GG18, GG19, GG20, GG21, GG22
Donny Lewis Jerri’s World Office Hours, Video Tutorials, Branding & Storytelling, Builder Outreach 10:00, 11:00, 12:00, 13:00, 14:00 Monday, Tuesday, Wednesday, Thursday, Friday, Saturday English, French GG18, GG19, GG22
Wasabi Kokonut Network Everywhere 13:00, 14:00, 15:00, 16:00, 17:00, 18:00, 19:00 Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday English, Spanish GR15, GG16, GG17, GG18, GG19, GG20, GG21
Syntropic Aluxes Branding & Storytelling, Slide Deck N/A N/A English, Spanish GG18, GG19, GG20

For Operational Support on the execution of the program Wasabi with participation in GR15 to GG21 Rounds, will be driving the coordination of the program as Head of Operations of Let’s GROW DAO.

Post-mortem

Upon the Program’s conclusion, we will provide a retrospective with feedback from the onboarding partners and testimonials from the RFP managers.

By combining our diverse group of Onboarding Partners with actionable community engagement, we aim to provide Gitcoin and its grantees with a reliable, sustainable, and educational support structure.

Let’s GROW will help grantees not only succeed in the current round but also build long-term capacity for future projects.

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